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Privacy Policy

When does this Privacy Policy apply?

This Privacy Policy applies to Personal Data you voluntarily provide to Kayandu, or is being collected by Kayandu.

Data Controller

The Data Controller of and its associated websites is Kayandu Ltd, 18 Main St, Ryther, Tadcaster, LS24 9EE, United Kingdom (“Kayandu”, “we”, “us”).

What does Kayandu do with my Personal Data?

Kayandu will process the Personal Data provided hereunder only as set out hereafter:

1. Website and server operation and administration

Your IP address and your page requests are stored in log files for a duration of maximum 14 days on our servers for the reason of preventing fraud, abuse, and security incidents, as well as monitoring the performance of our servers. After 14 days, these log files will be automatically deleted. This constitutes a legitimate interest (Art 6f) under the GDPR.

2. Contacting us by e-mail

If you contact us by e-mail, the data you give us will be stored so that we can take care of your request and respond to you if necessary. This is your e-mail address and usually your name, if you have told us, but also any other contact information you give us, as well as your request to contact us. Of course, this applies to all contacts, not only those in connection with data protection. Once we no longer need this information to help you, we will delete it within a few days. There is only one exception: we have to store some information because the law requires us to do so (e.g. because of commercial storage obligations). In these cases, however, we limit the processing and access to your data as far as possible. For the sake of completeness, we would like to point out that unencrypted e-mails are not completely protected from unauthorized access by third parties.

3. Analysing users and behaviour

We use the web analysis tool Google Analytics. Google evaluates the user behaviour on this website on our behalf. This allows us to track how long a visitor stays on our website and exactly which pages he has visited. This way we can see which of our sites are the most popular and which we can make even better. Pseudonymous user profiles can also be created. For these purposes, Google uses cookies to transmit usage information to Google servers in the USA. Before that, however, your IP address is shortened on our website via a special script (the last digits are deleted). This shortened IP address will be transmitted to Google servers in the USA, but can then no longer be associated with your person there. The IP address is also shortened via Google, but only in exceptional cases in the USA. As a rule, the reduction takes place on servers within the EU or other signatory states to the Agreement on the European Economic Area. According to Google, the complete IP address transmitted will not be merged with any other data that Google holds about you.

4. Ensuring compliance

Kayandu will have to comply with all applicable laws and regulations, including, but not limited to those of the European Union and the United Kingdom. For this reason we may have to collect, process and retain your details for an extended period of time as a legal obligation (Art 6c, GDPR).

Please refer to the Privacy Policy and other policies from Google.

You can prevent Google Analytics from saving cookies by disabling cookies in your browser settings. This can also be done in modern browsers exclusively for For the exact settings, please consult the help and support area of your browser provider. There are also two other ways you can tell Google Analytics not to store cookies on your computer. First, you can download a free browser plugin here and install it. However, this only works if you visit this page via a desktop browser. If you visit us mobile, you can also have an Opt-out-Cookie set, which also prevents tracking. However, remember that you must do this again on every device you use to visit us, and also every time you have deleted your cookies in the meantime.

6. Event Registration

If you register for an event with us, we ask you te register through Meetup of Typeform (see Data Processors) so we can plan our events accordingly and make your visit to our events the best possible experience. We may also contact you leading up to the event to remind you or to update you on the latest details, and once after the event to share relevent information. This data is considered to be processed under the legal base or Article 6b, performance of a contract. We will delete this data within 60 days after conclusion of the event. At our events, we may also take photos for promotional purposes. You can at all times object to this. If you don’t object, we will process these under Article 6f, legitimate interest. Our legitimate interest is the promotion of our events and activities.

Data Processors

For the provision of our service, we make use of the following external service providers with whom we have concluded a Data Protection Agreement:

  • Vultr Holdings Corporation, New Jersey, USA. Used as virtual hosting provider for our website, data stored in Europe.

Data subjects’ rights

You can request from Kayandu at any time information about which Personal Data Kayandu processes about you and the correction or deletion of such Personal Data. Please note, however, that Kayandu can delete your Personal Data only if there is no statutory obligation or prevailing right of Kayandu to retain it.

If Kayandu uses your Personal Data based on your consent or to perform a contract with you, you may also request a copy of the Personal Data that you have provided to Kayandu, and you may request us to transfer this data in a common machine readable format to another provider as well. In this case, please contact us at and specify the information or processing activities to which your request relates. Kayandu will carefully consider your request and discuss with you how it can best fulfill it.

Furthermore, you can request that we restrict your Personal Data from any further processing if:

  • You are contesting the accuracy of the Personal Data we hold about your, for as long as we need to verify this claim.
  • If you believe the processing of the data is unlawful, but you oppose the erasure of the data and request restriction of processing instead.
  • If we no longer need your Personal Data for the original purpose, but you need them for the establishment, exercise or defense of legal claims.
  • If you have objected to the use of your data according to Art. 21 GDPR, while we verify if our legitimate grounds for processing your data override yours.

Please direct any such request to

Right to lodge a complaint

If you believe that Kayandu is not processing your Personal Data in accordance with the requirements set out herein or applicable EEA data protection laws, you can at any time lodge a complaint with the data protection authority of the EEA country in which you live or with the data protection authority of the country or state in which Kayandu has its registered seat.

Use of this website by children

This website is not intended for anyone under the age of 16 years. If you are younger than 16, you may not register with or use this website.

Links to other websites

This website may contain links to foreign (meaning non-Kayandu companies and organisation) websites. Kayandu is not responsible for the privacy practices or the content of websites other than Kayandu’s. Therefore, we recommend that you carefully read the privacy statements of such foreign sites.

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